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Procedure For Importation

1. Applicants must fill-in the Application Form For Import that can be downloaded from the MTIB website (Download Forms) or obtain the Form from the nearest MTIB Regional offices.
2. Working hours for issuing licence with MTIB Headquarters and MTIB Regional/State office :
MTIB Office Day Working Hours
Kuala Lumpur (Head Quarters), Klang, Butterworth, Kuantan Mon -Thu 8.30 am – 4.30 pm
Rest : 1.00 pm - 2.00 pm
Fri 8.30 am – 4.30 pm
Rest : 12.15 pm - 2.45 pm
Johor Bahru, Kota Bharu, Kuala Terengganu, Bukit Kayu Hitam Sun - Wed
Thu
8.30 am – 4.30 pm
8.30 am - 3.00 pm
Rest : 1.00 pm - 2.00 pm
Closed on National and State Public Holiday
3. All importers must be registered with MTIB in accordance to Act 105.

4. For registration of Sdn Bhd companies are required to submit :

i)Completed Application Form For Import;

ii)A copy of the Memorandum and Articles of Association, a copy of Form 24 (List of Shareholders) and a copy of Form 49 (List of Board of Directors); that has been approved; and

iii)Letter of Oath that has been signed.

 For registration of a sole proprietorship business/partnership are required to submit :

i) Completed Application Form For Import;

ii) A copy of Business Registration Certificate (Form D) under theBusiness Registration Act 1956 and Business Licence (Form B);

iii) A copy of Bank Account Statement for the three consecutives month (latest) that has been approved;.

iv) Letter of Oath that has been signed

For the importation of logs (including poles) and Baulks (item no. 5 - 11 applies).

5.  Copies of sales agreement/supply contract made with oversea suppliers and certified by the Malaysian Embassy in the respective specified tropical countries (Thailand, Laos. Cambodia, Vietnam, Singapore, Papua New Guinea, Solomon Islands, Timor Leste) or the authorities/bodies/agencies recognised by the government of the respective country (Myanmar, Philippines) must be send to MTIB.

6. Complete applications will be tabled to the Import & Export Committee Meeting. If approved, MTIB will issue a Letter of Approval to import for a period of one year from the date of letter issued and stated the quantity allowed to be import.

7.  When receiving the consignment of logs and Baulks at the entry point or port or registered landing area, importers can apply for import license to any of the MTIB Regional/State offices and bring together the valid Import Approval Letter, original Certificate of Origin/Form D from the valid exporting country, invoice, packing lists and bill of lading. Also importers are required to submit any one of the legality documents mentioned in Item 24 in this procedure.

8. Importers are required to apply for physical inspection to MTIB for consignment of logs and Baulks.

9. MTIB will carried out physical inspection 100% on the import license and declaration of timber consignment as follows :

i)  For import license inspected, MTIB will carried out physical inspection at the timber consignment site and inspection result will either be approved or unapproved and for consignment that are offended will be taken action.

ii) Consignment that are approved will be stamped "Telah Diperiksa" and importer will proceed for declaration to the Customs.

iii) For physical inspection that are not approved, importers must make new completed declaration and MTIB will conduct full inspection. If the declaration still in error, action to confisticated the timber consignment will be taken.

10. Importers must comply with regulation that is enforced by the Department of Agriculture which requires an import permit for purpose of quarantine inspection and verification of the Phytosanitary Certificate and to provide timber scientific name.

11. Importers must also obtained approval from the State Forestry Department for payment of royalty and issuance of Forest Removal Replacement Pass.


For the importation of sawn timber, particle board, fibre board and plywood including similar laminated wood (item no. 12 - 16 applies)

12.  Complete registration will be approved and MTIB will issue a Letter of Approval to import for a period of one year from the date of letter issued.

13. When receiving the consignment of sawn timber, particle board, fibre board and plywood including similar laminated wood at the entry point or port or registered landing area, importers can apply for import license (JK69) to any of the MTIB Regional/State offices and bring together the valid registration as Importer Letter, original Certificate of Origin/Form D from the valid exporting country, invoice, packing lists and bill of lading. Also importers are required to submit any one of the legality documents mentioned in Item 24 in this procedure.

14. Importers are required to apply for physical inspection to MTIB for consignment of plywood including similar laminated wood, particle board, fibre board and sawn timber

15. MTIB will carried out physical inspection randomly on the import licence (JK69) and declaration of timber consignment as follows :

i) For import licence (JK69) inspected, MTIB will carried out physical inspection at the timber consignment site and inspection result will either be approved or unapproved and for consignment that are offended will be taken action.

ii) For physical inspection that are approved will be stamped “Telah Diperiksa” and importer will proceed for declaration to the Customs.

iii) For import licence that are not inspected will be approved and stamped “Diluluskan Tanpa Pemeriksaan Fizikal“. Importers can proceed for declaration to the Customs.

iv) For physical inspection that are not approved, importers must make new completed declaration and MTIB will conduct full inspection. If the declaration still in error, action to confisticated the timber consignment will be taken.

16. Importers must comply with regulation that is enforced by the Department of Agriculture which requires an import permit (if applicable) for purpose of quarantine inspection and verification of the Phytosanitary Certificate and to provide timber scientific name (for sawn timber only).


For the importation of mangrove piles (item no.17 - 23 apply)

17.  Complete registration will be approved and MTIB will issue a Letter of Approval to import for a period of one year from the date of letter issued.

18. When receiving the consignment of mangrove piles at the entry point or port or registered landing area, the import company can apply for an import licence (JK69) to any of the MTIB Regional nearest offices and bring together the Import Approval Letter with invoice/manifest/receipt payment/packing lists/other information from the country of export, if available.

19 If completed, MTIB Regional offices will issue import licence (JK69) and stated the quantity allowed for import.

20. Importers must apply for physical inspection to MTIB for the mangrove piles consignment at the entry point or port or registered landing area gazetted by the Customs.

21.  When receiving the consignment of mangrove piles at the entry point or port or registered landing area, importers are requested to submit the import licence (JK69) with relevant documents, if any, to the Customs to obtained the Customs Form No. 1.

22.  MTIB and RMCD will performed the physical inspection together at their own convenience. If the declaration is correct and complete, MTIB will signed and make endorsement on the K1 Customs Form.

23. Importers must also obtained approval from the State Forestry Department for payment of royalty and issuance of Forest Removal Replacement Pass.

24. Starting 1 July 2017, MTIB enforced the requirement for certifying on legality source on import of timber and timber products whereby any one of the documents are required to be presented during physical inspection besides other documents relevant that is :

a) FLEGT licence; or
b) Certificate of Timber Certification (PEFC, MTCS) ; or
c) Certificate of Voluntary Legality Scheme; or
d) Legality Document issued by recognised Agency/Body/Association related: or
e) Self-Declaration recognised by a Competent Third Party; or
f) Copy of Customs Declaration from exporting country.

25. For imports involving endangered wood species listed in the Third Schedule of Act 686, a CITES export permit from the exporting country must be submitted in advance to MTIB for verification from the relevant permit issuing country before MTIB issues CITES import permit.

26. The validity of import licence is 60 days from the date issued.

27. The Customs will ensure that all requirements and regulations have been complied before giving clearance into Peninsular Malaysia and Federal Territory (Kuala Lumpur and Labuan).

28. Any businesses and enquiries related to importation can be forwarded to MTIB Headquarters and MTIB Regional offices at the following addresses :


MTIB Offices

Director of Licensing and Inspectorate
Malaysian Timber Industry Board
Level 13-17, Menara PGRM, No. 8 Jalan Pudu Ulu, Cheras
50728 KUALA LUMPUR
Tel : 03 - 9282 2235
Fax : 03 - 9285 1744
Website :
www.mtib.gov.my

Head MTIB Northern Region
Malaysian Timber Industry Board
No. 8, Jalan Todak 5
Pusat Bandar Sunway
13700 SEBERANG JAYA
Pulau Pinang
Tel : 04 - 3983358
Fax : 04 - 3998358

Head MTIB Central Region
Malaysian Timber Industry Board
No. 29, Lorong Batu Nilam, 10-A, Bandar Bukit Tinggi
41200 KELANG
Selangor
Tel : 03 - 3324 3063
Fax : 03 - 3324 3753

Head MTIB Southern Region
Malaysian Timber Industry Board
No. 25-02, Jalan Bestari 1/4
Taman Nusa Bestari
81300 SKUDAI
Johor Bharu
Tel : 07 - 5116672 / 5116682
Fax : 07 - 5116787

Assistant Head MTIB Eastern Region
Malaysian Timber Industry Board
B-54, Jalan IM 3/10, BIM Point
Bandar Indera Mahkota
25200 KUANTAN
Pahang
Tel : 09 - 5735062 / 5735063
Fax : 09 - 5735064

Head MTIB Eastern Region
Malaysian Timber Industry Board
PT 436, Bandar Baru Tunjung
Jalan Kuala Krai
15100 KOTA BHARU
Kelantan
Tel : 09 - 7483824 / 7481867
Fax : 09 - 7477343

Assistant Head MTIB Eastern Region
Malaysian Timber Industry Board
472-G, Jalan Kamaruddin
20400 KUALA TERENGGANU
Terengganu
Tel : 09 - 6262711
Fax : 09 - 6262712


LIST OF TIMBER AND TIMBER PRODUCTS REQUIRING IMPORT LICENCE

Customs (Prohibition of Imports) Order 2017, Second Schedule, Part I, Item 2
[ P.U.(A) 103 dated 14 August 2020 ]

No. Description of Timber Products Customs Code
1. Logs; wood in the rough, whether or not stripped of its bark or merely roughed down; wood roughly squared or half-squared but not further manufactured; and baulks 4403
2. Poles and piles of Bakau (Rhizophora spp) 4403 99 9000
3. Sawntimber 4407
4. Particle Board 4410
5. Fibre Board 4411
6. Plywood, veneered panel and similar laminated wood 4412
Issued by :
Malaysian Timber Industry Board (MTIB)
14 August 2020

Attachment Flow Chart

Last Updated: 14 September 2021