Plywood/Laminated Veneer, Sawn Timber, Chipboard, Particle Board, Fiberboard and Logs/Baulks

MANDATORY DOCUMENTS

1.        The applicant must submit a complete (latest) company profile search from the SSM e-info system (Companies Commission of Malaysia).

2.        Copy of the latest Company Winding Up Status and Individual Bankruptcy Status search for all company directors / business owners (the latest) from the Malaysian Department of Insolvency.

3.        The applicant must have a valid business registration certificate under the Business Registration Act 1956 [Act 197], Partnership Act 1961 [Act 135], or Companies Act 2016 [Act 777].

4.        The applicant must submit the importer registration form, including a completed sworn affidavit; Refer to Importer Form.

5.        Copies of identification documents (identity card/passport) for all company directors (Sdn. Bhd. companies) or business owners and partners (sole proprietorships / partnerships) or individuals (Graders and Operators).

6.        Supporting documents proving the company's current address. For example, a copy of the utility bill for the company's current premises address, etc. (exempted for Graders and Operators)

CONDITIONS

7.        The timber to be imported must be timber listed under the First Schedule to Act 105.

8.        Applicants who do not have a factory must first register as a Trader.

9.        If the timber to be imported is for the domestic market the applicant must first register as a Trader.

10.     If the timber to be imported is for re-export, the applicant must first register as a Supplier

NEW IMPORTER REGISTRATION FEE

RM300.00 (PER YEAR)

IMPORTER REGISTRATION RENEWAL FEE

RM200.00 (PER YEAR)

               REGISTRATION VALIDITY PERIOD

The registration validity period begins from the approval date and expires on the registration expiry date, as follows: -

·         One (1) year

·         Maximum five (5) years

Registrations not renewed after their approval period expires must re-register as new registrations

                                                                                                                    REGISTRATION APPROVAL

Plywood/Laminated Veneer, Sawn Timber, Chipboard, Particle Board and Fiberboard

Logs/Baulks

i.        Complete registration applications will be approved.

ii.      The company will receive an Approval Letter to import for a period of one (1) year from the date the letter is issued.

i.      Complete applications will be brought to the Import and Export Committee Meeting (MJIE).

ii.      Upon receiving MJIE approval, the company will receive an Approval Letter to Import for a period of one (1) year from the date of the letter, along with the total quantity allowed for import.

STEP 2: IMPORT PERMIT APPLICATION AND PHYSICAL INSPECTION

Plywood/Laminated Veneer, Sawn Timber, Chipboard, Particle Board, Fiberboard and Logs/Baulks

Once the timber and wood product consignment arrive at the authorized entry point, port, or landing site, the importer needs to submit an import permit application to any nearby MTIB Regional Office, bringing the following documents:

1.        Valid Approval Letter to import.

2.        Valid Certificate of Origin (COO)/Form D from the exporting country.

3.        Invoice.

4.        Packing lists.

5.        Bill of lading.

6.        "Legality" documents, such as:

·      FLEGT License; or

·      Certificate of Timber Certification (PEFC, MTCS); or

·      Certificate of Voluntary Legality Scheme; or

·      Legality Document issued by a recognized Agency/Body/Association; or

·      Self-Declaration certified by a qualified Third Party; or

·      Copy of the Customs Declaration from the exporting country.

FOR IMPORTING ENDANGERED TIMBER SPECIES LISTED IN THE THIRD SCHEDULE, ACT 686

The Export CITES Permit from the exporting country must be submitted to MTIB in advance to obtain verification from the producing country regarding the permit before the CITES Import Permit is issued by MTIB.

MTIB IMPORT PERMIT VALIDITY PERIOD

60 days from the date of issuance by MTIB.

STEP 3: PHYSICAL INSPECTION OF TIMBER CONSIGNMENT

Plywood/Laminated Veneer, Sawn Timber, Chipboard, Particle Board, Fiberboard and Logs/Baulks

1.     Random inspection of the import permit and declaration of the timber consignment will be conducted.

2.     Physical inspection will take place at the location of the timber consignment.

3.     Approved timber consignments will be stamped "Inspected". Importers can proceed with direct declaration to Customs.

4.     Approved timber consignments that were not inspected will be stamped "Approved Without Physical Inspection". Importers can proceed with direct declaration to Customs.

5.     For physical inspections that are not approved, the importer must make a complete re-declaration, and a thorough inspection will be carried out.

If the declaration is still found to be incorrect, enforcement action will be taken to detain the timber consignment.

STEP 4: REQUIREMENTS FOR COMPLIANCE WITH OTHER AGENCY REGULATIONS

Plywood/Laminated Veneer, Sawn Timber, Chipboard, Particle Board and Fiberboard

Logs/Baulks

Importers must comply with regulations enforced by the Department of Agriculture (DoA) by applying for an import permit for quarantine inspection and Phytosanitary Certificate verification, as well as providing the scientific name of the timber.

1.       Importers must comply with regulations enforced by the Department of Agriculture (DoA) by applying for an import permit for quarantine inspection and Phytosanitary Certificate verification, as well as providing the scientific name of the timber.

2.       Importers also need to obtain approval from the State Forestry Department for royalty payments and the issuance of a Replacement Pass for transferring forest produce.

Jabatan Kastam Diraja Malaysia (JKDM) will ensure all requirements and regulations have been implemented before granting clearance for import permits for the following timber products in Peninsular Malaysia and the Federal Territories (Kuala Lumpur and Labuan).